Iowa Music Educators Association

Board of Directors Meeting Minutes

June 13th, 2009

Community Center

Huxley, Iowa

8:30 – Executive Committee Meeting

• Meeting called to order at 8:35 a.m. Those in attendance were David Law, John Aboud, Scott Keese, Martha Kroese, Shirley Luebke and Kendra Leisinger.

• 1. – Budget Status (written report – Shirley)
     1. current status

• • -as of today, $17,000 solvent

• 1. 2. membership/cash flow/new categories of membership?

• • -pin sales generated good income

• • -CMENC membership growing

• • -outreach program w/Thom Borden – 10 people attended; need dates set for publication after Labor Day; if we publicize Kodaly/Orff workshop dates they should reciprocate w/ publicity for our workshop; next year’s dates – May 14, 15

• • -Ray’s Midbell, Griggs – companies to approach for sponsorship

• • -to cut costs at conference, presenters should bring as much of their own AV equipment as possible

• • -Friday night reception should be moved from Scheman to save costs

• • -scholarship fund - $5100 in a CD – recommendation for Board of Directors meeting for publication, award amount and requirement details (SEE “new business”)

• c.  Board member lodging/travel/registration protocol (reimbursement for    expenses) – moved last meeting to provide $300 per member per conference

• National Conference (’09) rough expenses:

• Martha - $800

• David - $450

• Chad - $300

9:30 – Board of Directors Meeting

• 1. Call to Order

• Called to order at 9:30 a.m. Those present: Jacque McCurdy, David Rutt, Glenn Nierman, Paula Keeler, Nick McGraw, Deb Hild, Rich Nicklay, Scott Rieker, Chad Criswell, Penni Zaugg, Kevin Droe, Kelli Stoa, Mary Citta, Tom Sletto.

• 2. Secretary’s Report

• -minutes approved

• 3. Treasurer’s Report
     1. Current Financial Status

• • -as of June 30, 2009 (end of fiscal year) we will have $2000

• 1. 2. Budget for 2009 – 10?

• • -anticipating less revenue for the next fiscal year

• • *minutes approved

• 4. State Manager’s Report
     1. MENC Items/Issues of importance
     2. Magazine – Editor (written report)

• • -percentage of students in All-State (top 12 school districts, only one director was a member of IMEA)

• • -difficulty in getting nominations for exemplary programs/educators

• • -digital vs. print media on the IMEA magazine (web-based) – no advertisers; no printing costs

• • -Chad recommended posting articles directly to website with ads attached, searchable by Google – pdf files would likely not be the preferable method of moving to digital media

• • -we are committing to one more year of print media until we have information on advertising and reader preference by tabling discussion on this until September meeting

• • -Fall magazine deadline – printing Sept. 15

• • -all Board of Directors members invited to write articles

• • -feasability of mailing out Fall newsletter to all music teachers in Iowa (in educators’ hands by last week in August) – handled by Pella Printing – Rich Nicklay will help gather addresses & school districts

• • -motion made & approved to raise magazine fee by $10

• 1. 3. Conference – President Elect

• • -most conference slots are filled

• • -MENC president will be the keynote speaker

• 1. 4. Website – Webmaster

• • -site is down at present but will be back up soon

• • -goal is to update – send ideas to Chad

E. Chair Reports (Bring 25 written copies and prepare a 2-3 minute

executive summary for the meeting.)

• • 1. All-State Band (written reports)

• • -audition recommended procedural changes outlined

• • -auditor ballots sent home for students who don’t make All-State?

• • -these changes need to be uniform for choir and orchestra as well

• • -motion to table recommendation from All-State band chair and band committee concerning change in adjudicator ballots and distribution until joint meeting of IMEA/IHSMA – motion approved

• • -recommendation for rubric added on back of adjudicator’s form which will be accessible on IHSMA website – motion made & approved

• • -recommendation for All-State round table event – November meeting including orchestra/band/choir representatives

• • -recommendation for posting quotas to teachers via the IHSMA/IMEA web sites

• • 2. All-State Choir

• • -changes approved at joint meeting: quotas for vocal figured after first-round auditions; solo auditions allowed ONLY if there is no spot for that person in a group when they register

• • -printed guide for pronunciation of languages – online as well (IHSMA)

• • -less auditors needed – down 200 auditioners this year

• • -All-State auditions will begin at 9:00 a.m. in 2009

• • 3. All-State Orchestra (no written report)

• • 4. NW Area Chair (no written report)
    5. NC Area Chair (written report)
    6. NE Area Chair (no written report)
    7. SW Area Chair (no written report)
    8. SC Area Chair (no written report)
    9. SE Area Chair (no written report)
    10. Middle School (JH) Music Chair (no written report)
    11. General Music Chair (written report)

11:00 F. Committee Reports (Bring 25 written copies and prepare a 1-2 minute

executive summary for the meeting.)

*Membership Report (written report)

-737 current members plus 1 year lapse

-0-3 years 428 members; 21-30 years 32 members – member retention problems

• • 1. CMENC (written report)

• • -25 colleges in Iowa preparing students to teach music

• • -technology is an area indicated by students as high-interest for conference topics, as well as administrator interviews, portfolio preparation and pitfalls/problems from first-year teachers

• • -2009 – first time all Iowa junior colleges were invited to the conference

• • 2. SMTE (no written report)
    3. Research (no written report)
    4. Historian (no written report)
    5. Multi-Cultural Affairs (no written report)
    6. Collegiate (no written report)
    7. Mentorship

• • -133 job changes in the state – 17 new teachers

G. Advisory Board Reports

a. ICDA (no written report)

b. IBA (no written report)

c. ISTA (no written report)

d. IAAE (no written report)

• • -working with Dept. of Ed. on including the arts in Core Curriculum/21^st century skills, etc.

e. Kodaly – Shelly Droe (no written report)

f. Orff –Aaron Hansen (no written report)

H.  Glenn Nierman– MENC North Central District President

– new national conference format

-has been losing money

-accessibility: more teachers able to attend – move dates to June-before July 4

-advocacy focus

-annually held

• • -professional development opportunities supported by school districts in “focus sessions” – general music, technology, performance assessments – extended sessions for in-service training

• • -no displays/booths to visit, no mini sessions (50 minutes)

• • -sponsorship by large corporations (Yamaha)

• • -even-numbered years – MENC national conference – western US – “How to interest K-12 plus higher-education people?”

• • -beginning in 2010 – national honor band/chorus

Questions: *when does NEB meet? (in March at biennial conference)

*will legislature still be in session for contacts during the June conference

*registration for the academies: technology – 50, 40 in the others

• • • *why isn’t there a “blanket” registration for the entire conference rather than registering/charging by blocks of time?

• • • *difference in registration fees from the old format to the new?

Other topics:

• • -association w/ Mrs. America pageant ($150,000 sponsorship fee); the message of the importance of music education in schools was a plank in their program; collected signatures on a petition that will be presented to Congress at the National conference

• • -too much unnecessary material being sent and not enough communication on the important issues

• • -dues increase could have been covered by the money spent to sponsor Mrs. America

• • -people chosen to represent MENC are questionable in relation to music ed. or the effectiveness of their name in support of MENC – “face validity”???

• • -partnership review committee – what MENC should/should not endorse (benefit vs. cost analysis)

• • -possibility of reconstituting a fame foundation (contributions made by businesses and individuals) – DCI was first to approach with interest – for the purpose of advocacy

I. Executive Committee Reports

a. Immediate Past President (written report)

b. President Elect

a. Elections

-open positions: All-State band chair

SE/NE representatives

Middle school chair

b. Conference update (SEE above)

Conference registration – consensus reached to leave registration fees as is

• • • *one-day registration ($25)

*conference registration ($35)

• • • -session presiders will: keep track of session & give feedback on attendance & presenter effectiveness; stand at the door and check attendees’ badges

• • • -Martha will check on institutions and accreditation for the conference (Iowa State & UNI)

• • • -35 lunches ordered last year by exhibitors – add to registration form for general public (Friday only)

• • • -exhibit fees - $2 for first space, $265 for next spaces – consider raising fees next year

c. President

a. Current IMEA organization status

-need for a Retirement Chair (Ruth Seim stepping down)

b. Calendar of IMEA Events

Sept. 12 – Executive Board

Nov. 19-21 State Conference

Jan. 16, / Feb. 13 2010 Board of Directors meeting

June 12, 2010 Board of Directors Meeting

d. MENC Centennial Congress – Washington D.C.

-attending: David Law, Martha Kroese, Chad Criswell

e. “Where we must go from here.”

Goals? Collaboration w/other state professional organizations?

f. Whole Child Initiative? Glenn Nierman

• • • -states that music and the arts are integral to the education of the whole child (India, China, Japan are emulating the US education system)

• • • -Dave Loebsack in D.C. – David meeting with him at the national conference

J. K.  Old Business:

• • • 1. NCLB and Iowa Core Curriculum/21^st Century Skills update

• • • 21^st century skills:

• • • -updating the Opportunity to Learn standards book

• • • -benchmarks by grade level

• • • 2. Conference Registration Fee structure

L. New Business

• New Business from the membership. (send any items to David Law prior to the meeting.)

• • 1. New mentorship chair/co-chair needed
    2. Booth space for SAI, and we will need some people to help staff the              booth August 12, 13
    3. Testing, Standards and Benchmarks

• • -need for collecting hard data and testing to national/state standards

• • -need task force/committee to put together assessments

• • 4. Partnerships – Gallagher-Bluedorn, symphonies, website links, etc.
    5. Additional advocacy ideas

• • -send to David Law

• • 6. Scholarship details

• • -requirements: write an essay & send in tape

• • -payment made directly to institution

• • -4-year scholarship ($500 per year)

• • -music education major in Iowa

• • -after first-semester transcript is submitted to Treasurer

• • -forms taken care of by past-President/State Manager

• h.  September meeting: look at reduced dues if also belonging to another state music organization?

• -dues schedule realignment?