​IMEA Conference Exhibit Information

Dear Exhibitor,

On behalf of the Iowa Music Educators Association, I would like to welcome you to the 86 th Annual Professional Development Conference! If you are new to our Exhibitor Family we look forward to working together to create another successful Fall Conference for our Educators and Students alike! If you are a returning Exhibitor, we want to again thank you for your willingness to support this conference with your participation as an exhibitor and sponsor of this great event! Following are some final details as we approach November 20th.
Exhibitor letter

Exhibits on Thursday and Friday

  • First booth: $300.00 each
  • Additional booths: $265.00 each
  • Extra tables: $50.00 each
  • Exhibitor Lunch Tickets: $33 each
  • 2024 First Floor Exhibitor Discount: $50
  • Our Exhibits areas are open Thursday and Friday. No exhibits on Saturday.
  • All-State Chairs have been instructed to tell students during one of the afternoon breaks on Friday to come and visit the exhibits to help boost numbers during that time.
November 20, 2025: 2:30 PM-5:30 PM
November 21, 2025: 8:30 AM-5:00 PM

Iowa State Center - Scheman Building
Iowa State University
1805 Centre Drive
Ames, IA 50010
UPDATED: August 2025

If a problem should arise, a refund may be requested until October 1, 2025 less a $30.00 processing fee. After October 1, no refunds will be granted.
The Iowa Music Educators Association Conference and the Iowa All-State Music Festival will be held November 20-21, 2025 in the Scheman Building of the Iowa State Center on the Iowa State University campus in Ames, Iowa.

​Fees for exhibitors are only $300.00 per the first booth and $265 for each additional booth
 
Booth Move In:
  • Thursday, November 20, 9:00 AM – 2:00 PM
★ Note: we have been advised that All-State Students will be begin arriving at 2:00 PM so it would be a great idea to have your set-up completed by 2:00 PM


Booth Tear Down
  • Friday, November 21, 5:00 PM

***All Exhibitors are prohibited from tearing down before 5:00 PM Friday. ***  

Exhibit Hours: 
  • Thursday: 2:30 PM - 5:30 PM
  • Friday: 8:30 AM – 5:00 PM (including noon time)
** The conference schedule will include a specific time slot (2:00-2:30 PM on Friday) to allow Conference attendees to visit the Exhibits

Exhibit equipment & materials may be shipped directly to the Scheman Building at:
IMEA/[Company Name]
Scheman Bldg., Iowa State University
Ames, IA  50011

DO NOT SHIP BEFORE NOVEMBER 7, 2025

Booth Reservation Physical Inclusions
  • 8’ x 10’ booth with an 8’ high back drapery and 3’ high side drapes (Most booths)
  • A company identification sign
  • One 6’ draped table (Table top dimensions: 2 ½’  x 6’)
  • 2 chairs
  • A large loading dock is available at the northwest corner of Scheman

Lodging
Historically, we have used the following properties. When contacting these properties, please identify that you are an exhibitor with the Iowa Music Educators Association Conference.
Again this year, IMEA will be providing name tags for everyone that you have indicated will be working at your booth.
​A coffee area will be provided, and all exhibitors will be pre-registered.  When you arrive at the Scheman building please check in at the IMEA registration booth (located on the top floor of the Scheman building) so that we may greet you and provide any last-minute information including name tags prior to your set-up.  Thank you for your support of the Iowa Music Educators Association!
If you have any other questions or concerns prior to the 16th. please don’t hesitate to call 641-585-2632 or email [email protected].

Looking forward to seeing you all in Ames!

​Sincerely,
C. David Rutt, Exhibits Chair
Iowa Music Educators Association
435 S. Clark St.
Forest City, IA 50436
641-585-2632
[email protected]
Iowa Music Educators Association